Submitting your thesis

There are a lot of regulations and requirements you must follow in order to successfully submit your thesis. We have put together a handy quick guide for you, to make sure you don’t miss any steps.

Quick guide

Please ensure you follow the following steps when preparing and submitting your thesis for examination.

  1. At least 2 months before you submit your thesis for examination, the following must take place:
    • Candidates must submit the thesis title and a draft abstract of approximately 300 words to the Graduate Research office, their supervisors and relevant Graduate Research Director as notification of their intention to submit. This needs to be submitted via the Integrated Research Management Application (IRMA).
    • Candidates must arrange a time with their supervision panel to present their pre-submission seminar.
    • The Principal Supervisor must nominate recommended examiners in accordance with the Graduate Research Degrees Regulations for the relevant degree, confirm with them their agreement to be nominated as an examiner, and submit the nominations on the Nomination of Examiner form to the Graduate Research office via IRMA.
  2. The Principal Supervisor will send the abstract to the examiners.
  3. The Principal Supervisor must provide a statement as required by the Graduate Research Degrees Regulations on the Supervisor Statement form.
  4. The candidate and Principal Supervisor must jointly sign a Student/Supervisor Declaration form for submission to the Graduate Research office via IRMA.
  5. Except in extraordinary circumstances, the Graduate Research office will not despatch the thesis to examiners until the following forms have been received via IRMA and the nominated examiners have been approved by the Dean:
    • Nomination of Examiner form
    • Supervisor Statement form
    • Student/Supervisor Declaration form

For all graduate research degrees, candidates must submit one digital copy. Upon request, up to two hard copies of the thesis for examination as detailed in the Graduate Research Degrees Procedure (must be signed in to Policy & Procedure Manager to view)).


Editing your thesis

Preparing your thesis for final submission takes time, care, and meticulous attention to detail.

You may decide to contract the services of a professional editor to copyedit and/or proofread your thesis, with the aim of improving its readability, clarity and consistency. Your Principal Supervisor may also encourage you to have your thesis professionally edited before submission.

If you decide to use an editor, you should first consult the Guidelines for editing research theses. The Guidelines provides guidance to students, supervisors, and editors with the aim of maintaining the integrity of thesis editing.

This edition of the Guidelines was consolidated in 2019 from the original Guidelines developed collaboratively in 2001 by the forerunners of the Institute of Professional Editors (IPEd) and the Australian Council of Graduate Research (ACGR) and revised in 2010 by IPEd and approved by ACGR. The Guidelines refers to IPEd’s Australian standards for editing practice.