Placement Process

Pre-service teachers should be aware that the Professional Experience Office organises over 2,000 places every year and it is therefore imperative that pre-service teachers follow the procedures described below.

Allocation of School Placements

Pre-service teachers enrolled in Professional Experience units SHOULD NOT contact schools to organise their own professional experience placement.

It is the Professional Experience Office's responsibility to organise all professional experience placements.

Contacting Pre-Service Teachers

Requests for updating MyDetails on Sonia Online, Murdoch's Student Placement System, for Professional Experience units, as well as information regarding your professional experience will be issued via the email address recorded in MyInfo.

Pre-service teachers should check their email regularly for updates about their professional experience placement, as it gets closer to allocations.

If pre-service teachers change any of their contact details, they should update this information on their MyInfo and MyDetails on Sonia Online.

Conflict of Interest

Pre-service teachers cannot be placed in a school where they have personal or, in some cases, professional connections. It is the pre-service teachers’ responsibility to record any potential conflict of interest with their placement at a particular school in Sonia Online under MyDetails.

Placement Procedure Time Frame

The time frames are in place to enable the Professional Experience Office to complete the necessary administrative tasks before pre-service teachers go into a school.

Failure to submit the required paperwork on time may result in the pre-service teacher not being placed at the scheduled time.

Note: Before each placement, there is a meeting held for pre-service teachers to discuss the requirements for each placement. With the exception of pre-service teachers living in the country / interstate / overseas, all pre-service teachers should attend this meeting.

Time Frame Student's Responsibility Professional Experience Office's Responsibility
Start of semester

Enrol in relevant Professional Experience unit through MyInfo.

NOTE: If pre-service teachers enrol late in any Professional Experience Unit, they should notify the Professional Experience Office immediately.

Approximately 6 weeks prior to undertaking the Professional Experience unit Complete placement form on Sonia Online immediately. The placement form indicates to the Professional Experience Office that pre-service teachers are still enrolled and that they intend to complete the Professional Experience unit at the designated time.

Enrolment database downloaded

Request via email that all enrolled pre-service teachers complete and submit placement form via Sonia Online.

If pre-service teachers are not enrolled, they cannot receive the placement email.

Approximately 4-5 weeks prior to undertaking the Professional Experience unit

Check Sonia Online to ensure your clearances are current. When your placement information has been finalised you will be able to access the details of your school, mentor teacher and Murdoch University representative.

NOTE: You will only be able to access your placement information if your clearances are current.

Notify Murdoch schools of request for places and follow up as necessary.
Within 2 weeks prior to commencing the professional experience placement
Check email and Sonia Online for school placement details.

Notify pre-service teachers of placement (group email and Sonia Online) and date / time / venue for the meeting to discuss their upcoming professional experience placement.

Approximately 10 days prior to the commencement of the professional experience placement
Attend meeting to discuss the requirements of your professional experience placement. Organise meeting to discuss the requirements of your professional experience placement.

Approximately 1 week prior to the commencement of the professional experience placement

Meet mentor teacher prior to commencement of your professional experience placement to discuss school context, curriculum and timetables.

Complete all required aspects of the professional experience placement.

Final day of professional experience placement

Ensure you keep a copy of the final report.

Provide morning tea for school staff. Ensure that you thank your mentor teacher, school coordinator and school principal for hosting you in their school.

Complete feedback form if applicable.

Collect reports submitted by school coordinator.
After completion of Professional Experience unit

Results to the Division. Results are available after the Board of Examiners’ meeting at the end of semester.


Prior to each professional experience placement, there is a meeting to discuss the particular requirements of the unit. It is important that all pre-service teachers attend this meeting so that professional and teaching requirements are clarified, questions answered and organisational details addressed.

Notification about the meeting will be distributed via email and via the LMS Hub. For pre-service teachers enrolled in secondary programs, meetings will generally be held 10 days prior to the commencement of the professional experience placement. For pre-service teachers enrolled in primary programs, meetings, in most cases, will be held 2-3 weeks prior to the commencement of the professional experience placement.

Attendance at these meetings is compulsory (except for pre-service teachers in rural areas / interstate / overseas). An attendance register will be kept at all meetings.

School Placements

Contacting Site Coordinators and Mentor Teachers

As pre-service teachers progress through their units, they need to be mindful of the changing requirements associated with being ‘a pre-service teacher’ to being ‘a teacher'. Part of this transition entails the development of acceptable standards of conduct and abiding by a code of ethics that are appropriate to the profession. These qualities are articulated in the Murdoch University Graduate Attributes and in the Murdoch University policy on Professional Behaviour in the Workplace.

One of the ways pre-service teachers demonstrate the qualities of professionalism, is to ensure that they maintain regular and frequent contact as required with all people connected with professional experience, ie, mentor teachers and the Professional Experience Office.

Pre-service teachers will be allocated a Murdoch University representative for each Professional Experience unit. The moderator’s role is to communicate with the school and seek feedback about the professional experience placement. The Murdoch University representative will also meet and liaise with all pre-service teachers as a group at or before the commencement of the placement to introduce themselves and depending on the length of the placement will visit the school on one or more occasions. If pre-service teachers are having difficulties during the placement it is suggested that they contact their unit coordinator for assistance.

School coordinators, mentor teachers, and the Professional Experience Office all need to be notified if a pre-service teacher is absent for any reason or if there are changes to their timetable. Please click here for the Notification of Absence from Professional Experience Form.

At least one week prior to each Professional Experience unit (except BED150), pre-service teachers must contact their site coordinator and mentor teacher. An initial telephone call should be followed by a visit to the school, unless otherwise indicated by the site coordinator and mentor teacher, to discuss the particular teaching and other requirements associated with the placement. At this time, pre-service teachers should also introduce themselves to their school coordinator (usually a deputy principal).