![[ Home ]](/images/buttons/navigate/home.gif){kind=small}
![[ Index ]](/images/buttons/navigate/contents.gif){kind=small}
![[ Index ]](/images/buttons/navigate/index.gif){kind=small}
Ø Publications
This ACV section is to enable you to enter all of your publications, principally by DETYA or MURI category, for the year in question. These data are of very considerable importance to the University, because of the Commonwealth’s DETYA research index funding model, and to your resource unit, because of the Murdoch University Research Index (MURI) system.
Was the Publication Co-Authored with Some One at Murdoch? If So, Click ‘Authoring’
If the publication was co-authored with some one at Murdoch, it is possible that they have already entered the publication in their ACV. If you were to attempt to enter the publication directly into your ACV, and the System recognised (because of the similarity in details) that some one else at Murdoch had already entered it, the System would indicate this. You would then need to check the publication through the link ‘Authoring’ at the top of the Publication form. If it was already there, you would attach your name to the publication, as explained below under Authoring.
To avoid this procedure, and to check whether or not your co-author has already entered the publication, at the ‘Personal CV Options’ screen click the section Authoring.
Co-authored at Murdoch: In ‘Authoring’, Insert Details, then Click ‘Find’
Having clicked ‘Authoring’, you will be presented with a box labelled "Publ’n". Type in alongside "Publ’n" a phrase from the title (the first few words only are needed) and click on ‘Find’ at the bottom of the screen. Check to see if your publication is there. If it is, you need to add yourself as an author. To do that, click on ‘Add Record’ and proceed as indicated under Authoring, below. If you don’t find your publication in the list, then from the CV options screen select Publication to get to the screen that lists all of your publications, the ‘Ø Publications‘ screen first described.
If there are publications previously entered for you (whether by you or by a co-author: see how that can occur, below), these will appear in outline when you click on Ø Publications, in the box under the headings Publ`n Title, Reference Type, Role and Priority No. You may or may not be able to change any of the details here. As these details may be important to the University’s publications report to DETYA, the entries once finalised to the satisfaction of your AOU and the Research Section will be ‘locked’. This means that any changes thereafter have to be made if it is still possible to make them by the Research Section. Assuming it is still possible for you to make changes, you click on the item in question under the heading Publ’n Title, make the changes, then click on 'Update'. Unless you want to add any new Publications, now go to the item What You Can Do Next appearing at the end of this section.
Adding A New Publication: Click ‘Publications’, then ‘Add Record’, and Select a Category
The screen you get by clicking on ‘Publications’ is a listing by Publ`n Title, Reference Type, Role and Priority No of the publications you had previously entered in the ACV system, if you had previously entered any. To add a further publication, you click on ‘Add Record’.
Clicking on ‘Add Record’ at this point takes you to a screen that begins with text to remind you of the importance of the accuracy of the data in this part of your ACV. It also reminds you of your responsibility to ensure that accuracy. Towards the bottom of the screen is a list of the categories of publication that may be entered in the System, as follows:
|
Book |
Chapter |
Journal Article |
|
Review |
Conference Proceedings |
Audio-Visual Recordings |
|
Computer Software |
Tech Drawing/etc. |
Patent |
|
Creative Works |
Reference Works |
Reports |
|
Others |
What this represents are categories recognised either by DETYA, for the purposes of reporting by and funding for Universities in the National System, or the University’s MURI system, for the purposes of internal allocations.
You must now decide into which category your publication most appropriately falls, and click on the button for it. To make that decision, select a likely category, and click on it.
Put in the Details and Click ‘Insert’
The screen that presents itself is ready for your input of publication details. To get an explanation of the category itself, and of each input area that enables you to describe that publication, click on the ‘Help’ link towards the top of the screen. The ‘Help’ text here is likely to be particularly detailed, because for many categories it is based on the DETYA guidelines that were worked out for that category. It should be noted that since 1996 the DETYA categories for reporting and funding purposes have been reduced and so some for which there are DETYA guidelines are no longer DETYA categories.
There are some basic rules that apply to the form that the ‘Add Record’ screen presents to you, as they do to most of the other ‘Add Record’ screens in the system. Those rules are (with particular application to this screen):
If you find you are filling in the form and do not have access to the required information, it is better to put something in pro forma (such as a question mark, or, in a date field, 00-jan-0000) and return later to correct it. Otherwise the system will not record your entry and you will have to do the entry all over again.
The first asterisked line in this form is labelled "*Field of Research", and as indicated you must fill this in first, using the system rather than by typing in any box (there is in fact no box here). You start by clicking on the link ‘Field of Research Lookup’ at the top of the screen. You will see two boxes. Enter either the Field of Research Code or the Description. You may know both, but the process is necessary to connect to the correct record and it is the only way that an entry can be made on your form. (To learn more about Field of Research Codes and Descriptions, click the link ‘Help’ at the top of the screen: for more on ‘Help’, see below.) Then click on 'Find'. You will see the results of the research (perhaps telling you what you already knew). Click on the code. This returns you to the form but with the description you chose next to the first asterisked line.
This will begin by telling you about the category of publication you have selected. This description is taken directly from the applicable DETYA guidelines (if there are any applicable to this category). Getting the category right is very important for the University’s and your AOU’s purposes, and you are urged to check at least this part of the Help text.
This text will also tell you about such things as how to get access to a guide to Field of Research Codes and Descriptions, and tips on entering them in the ACV.
The Help text will also tell you about what the boxes with the down arrows alongside them mean, and how to change what is in them. To use ‘Help’ click on that link. To get back to the ‘Add Record’ screen, click on your Web browser’s ‘Back’ button.
When you have finished filling in the information for a new record, you signal this to the system by clicking on the ‘Insert’ button at the bottom of the screen. The system lets you know if it has accepted the input of a new record by returning the top part of the screen you were working on, to which it adds the legend "Row inserted".
Checking Whether Another Category of Publication is More Appropriate
If you want to check whether another category of publication might be more appropriate for your further publication, click on your Web browser’s ‘Back’ button until you get back to the original ‘Ø Publications‘ screen first described above. Then click on any other category of interest. Follow the same path as described in the previous paragraphs (to get you to the category’s Help text and if necessary back to the original listing of categories in the ‘Ø Publications‘ screen).
Once you have completed your new record, and get the "Row inserted" legend, you have five options: