Welcome

Records Management & Archives, which is part of the Office of Legal and Governance, is the official custodian of university records. Our role is to support the administrative processes of the University by identifying, capturing, managing and making readily available information needed for the decision-making processes and good conduct of the University. We are responsible for ensuring the University addresses all administrative, legislative, fiscal and archival requirements with respect to university records; we aim to improve the availability and accessibility of information campus-wide; we provide guidelines to staff on how to manage, access and dispose of records; and we promote efficiencies by encouraging quality records management practices throughout the University.

We believe the continuing development of records and archives management at Murdoch University should be user-need driven and client-focused and therefore we welcome any suggestions or inquiries you may have.

Strategic Planning

Our strategic plan, the Records Information Management Plan, provides a strategic focus for the direction and continuing development of records management at Murdoch University and explains how we intend to achieve our mission. Current and emerging technologies are key drivers behind many of our strategic objectives, the most significant being the expectation that the University will eventually implement a campus-wide electronic document management system. In line with our objective to improve the availability and accessibility of information campus-wide, we have developed a number of information databases that are accessible from the MurdochNet. These include searchable databases of the University’s central files, Senate minutes, Academic Council minutes, publications database (summaries of articles with administrative or historical value appearing in Murdoch University publications), and from July 2004, Board of Research & Development and Resources Committee minutes. With the exception of the Resources Committee minutes database that has restricted access, all searchable databases are available to the University community.

Disposal of Records

As required by the State Records Act (2000) university records must not be destroyed except in accordance with the University's Retention & Disposal schedules.

Access

All administrative staff may have access to information contained on central files except for restricted files classified as confidential. For the latter, authorisation is required before access is granted.

Location

The Office of Records Management & Archives is located in the Social Sciences building, room 1.034.

Staff