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Projects
 The
Office of Commercial Services (formerly Facilities Management) manages and co-ordinates projects and reports
to Divisions, Senior Executive and Senate on behalf of Murdoch University.
As of 2012 all projects managed by the OCS will employ a 5 step project management process based on the internationally recognised Projects in a Controlled Environment (PRINCE2) method. There are two suites of templates to support each project management step, based on a project’s anticipated total value - one suite for projects valued at $100,000 or less, and one suite for projects valued over $100,000. A description of the project management process and links to related templates are provided below.
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Projects $100,000 or less
Works Request Form |
Projects over $100,000
Business Case |
Activity: MU stakeholder requests project via a Works Request Form (Part One) or Business Case, with support from OCS if required. The Works Request Form or Business Case for the project is reviewed for feasibility in accordance with relevant policies and protocols.
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Projects $100,000 or less
Works Request Form |
Projects over $100,000
Project Initiation Document |
Activity: The Project Leader / Manager completes part 2 of the Works Request Form or develops the Project Initiation Document (PID) if the Business Case is approved, and clearly documents specific project risks. Approval to initiate is then given in accordance with relevant policies and protocols.
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Projects $100,000 or less |
Projects over $100,000 |
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Procurement Report
Conflict of Interest Declaration |
Planned Procurement Report
Conflict of Interest Declaration
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Activity: The Project Leader / Manager undertakes procurement activity based on the strategy outlined in the Works Request Form / PID. This outcome is documented in the Procurement Report / Planned Procurement Report and the Project Leader / Manager seeks authority to award, following appropriate policies and protocols.
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Projects $100,000 or less |
Projects over $100,000 |
Project Variation Form
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Project Variation Form |
| Monthly Progress Report |
Quarterly Highlight Report |
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Quarterly Capital Works Report
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Activity: The Project Leader / Manager monitors project delivery. If variations are required, the Project Variation Form must be completed and sent to the person with authority to approve identified in the Works Request Form / PID. Reports are produced for the client as per agreed in the Works Request Form / PID. For projects valued at $100k+ Project Leaders provide the Quarterly Highlight Report to the OCS Manager Projects and Maintenance, who aggregates data across all projects for the Quarterly Capital Works Report and submits to the Director of OCS.
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Projects $100,000 or less
End of Project Report |
Projects over $100,000
End of Project Report |
Activity: The Project Leader / Manager produces the End of Project Report (including lessons learned) and attaches to verification of practical completion. The End of Project Report is provided to the OCS Manager Projects and Maintenance for review and held on file until the final certificate is issued and attached (where relevant) and the warranty (defects) period ends.
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Current projects include:
Upgrade of Ambulatory between ECL and Amenities
Please view the map (.pdf file) for alternative routes to Bush Court during the commencement of works.
The contractor has commenced onsite and the completion date has been revised and is expected by Friday 22nd June 2012.
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