University Legislation

Legislation
	Regulations
		Guild Regulations
			Guild Council | Vacancies in the Guild Council | Office-bearers of the Guild | General Guild Councillors | Representative Members |Duties of Guild Councillors | Guild Collectives | Guild Associations |Guild Education Board |Meetings of the Guild | General Meetings |Referenda | Membership | Affiliation to the Guild | Committees of the Guild | Administration of the Guild | Policy of the Guild

Guild Regulations

Guild  Council
1.	The Guild Council of the Guild of Students shall consist of the following members:
	(a)	The President of the Guild
	(b)	The Education Vice-President.
	(c)	The Guild General Secretary
	(d)	Six (6) General Guild Councillors holding the following positions:
		(i)	The Activities & Events Student Representative;
		(ii)	The Social Justice/Solidarity Student Representative;
		(iii)	The Publications Student Representative;
		(iv)	The Sustainability & Environmental Student Representative;
		(v)	The Clubs & Societies Student Representative;
		(vi)	The General Student Representative.
	(e)	Five (5) Representative Guild Councillors:
		(i)	The Women's Representative;
		(ii)	The External Students' Representative;
		(iii)	The Indigenous Student’s Representative;
		(iv)	The Queer Representative;
		(v)	The Guild Disability Representative.
	(f)	Four (4) Association Presidents who shall be the representatives of those Associations to the Guild Council (being the Murdoch International Students' Association (MISA), the Murdoch University Postgraduate Students' Association (MUPSA), the Rockingham Students' Association (RSA), and the Peel Students' Association (PSA)).
Vacancies in the Guild Council
2.	All members of the Guild Council shall hold office until November 30th each year.
3.	Elections for the members of the Guild Council shall be held in the second semester of each year in accordance with the Guild Election Regulations. The term of office of newly elected members shall begin December 1st each year.
4.	The office of a Guild Council member shall become vacant if that person:
	(a)	dies;
	(b)	ceases to be a currently enrolled Student at the University or Financial Guild Member;
	(c)	becomes of unsound mind, or a person who is liable to be dealt with in any way by the law relating to mental health;
	(d)	resigns in writing;
	(e)	has been absent without apology recorded in the minutes or without leave of absence from three consecutive meetings of the Guild Council or has missed five or more meetings and the decision to remove them is ratified by a two thirds majority of the Guild Council;
	(f)	is dismissed from that position in the following manner:
		(i)	a resolution of Guild Council passed by a 2/3 majority of votes of all members and;
		(ii)	confirmed at a General Meeting by a 2/3 majority of all members present and voting.
5.	(a)	In the event of a vacancy occurring in the office of Guild President before week 2 of second semester, a by-election shall be called within four weeks and the person elected shall serve the remainder of the term of office. Before a by-election is held, the Guild Council shall elect one of its members as Acting Guild President. If no Guild Councillor is willing or able to take the position, the Guild Council may co-opt, by absolute majority, a Guild member to the position.
	(b)	Where the vacancy occurs after week 2 of second semester, the Guild Council shall elect one of its members as Acting Guild President for the remainder of that term of office.
6.	(a)	In the event of a vacancy occurring in the office of Education Vice-President before week 2 of second semester, a by-election shall be called within four weeks and the person elected shall serve the remainder of the term of office. Before a by-election is held, the Guild Council shall elect a member of the Guild Council or of the Guild Education Board to the position of Acting Education Vice-President.
	(b)	Where the vacancy occurs after week 2 of second semester, the Guild Council shall elect one of its members as Acting Education Vice-President for the remainder of that term of office.
7.	(a)	In the event of a vacancy occurring in the office of the Guild General Secretary before week 2 of second semester, a by-election shall be called within four weeks and the person elected shall serve the remainder of the term of office. Before a by-election is held, the Guild Council shall elect one of its members as Acting Guild General Secretary. If no Guild Councillor is willing or able to take the position, the Guild Council may co-opt, by absolute majority, a Guild member to the position.
	(b)	Where the vacancy occurs after week 2 of second semester, the Guild Council shall elect one of its members as Acting Guild General Secretary for the remainder of that term of office.
8.	In the event of a vacancy occurring in the office of a General Guild Councillor:
	(a)	that member shall be replaced, within two weeks of the vacancy being received by the President, by a member elected by count back of ballots cast in the immediately previous election.
	(b)	in the event that the candidate is unwilling or unable to fill the vacant position, or if there are no subsequent candidates for the office of a general member of the Guild Council, then the Guild Council may, by absolute majority, coopt a member of the Guild to the vacant position, after the provision of a petition of 25 financial members of the Guild in support of the nominee.
9.	In the event of a vacancy occuring in the office of a Representative Guild Councillor:
	(a)	that member shall be replaced, within two weeks of the vacancy being received by the President, by a member elected by count back of the ballots cast in the immediate previous election.
	(b)	in the event that the candidate is unwilling or unable to fill the vacant position, or if there are no subsequent candidates for that office, then the Guild Council may, by absolute majority, co-opt a member of the Guild to the vacant position, after the provision of:
		(i)	in the case of the External or Women’s Representative, a petition in support of the nominee of 15 members of the Guild eligible to vote for that position;
		(ii)	in the case of the Indigenous, Queer or Disability Representative, a petition in support of the nominee of 5 members of the Guild eligible to vote for that position.
Office-bearers of the Guild
10.	The Guild President and Education Vice-President shall be full time office bearers of the Guild, and the Guild General Secretary shall be a part-time office bearer of the Guild.
Guild President
11.	The Guild President shall be the Chief Executive Officer of the Guild.
12.	Subject to any direction by the  Guild Council, it shall be the duty of the President of the Guild to:
	(a)	be the official spokesperson of the Guild and to be the main instrument of formal liaison between the Guild and the student body, the University and the general public;
	(b)	assist and co-ordinate the work of members of the Guild Council and office bearers of the Guild;
	(c)	be responsible for the implementation of Guild Policy and resolutions of the Guild Council, Staffing & Finance Committee and other committees as required;
	(d)	preside over meetings of the Guild Council and General Meetings of the Guild;
	(e)	chair all committees, special purpose committees, task forces and/or working parties established by resolution of the Guild Council or nominate a member of the Guild Council to act as Chair.
	(f)	work in conjunction with the Guild Manager to maintain the day to day operations of the Guild;
	(g)	be a signatory to the Guild’s bank accounts;
	(h)	provide a written report for each regular Guild Council meeting (whether in attendance or not) covering all aspects of their activities and other issues of relevance to the Guild Council;
	(i)	convene regular meetings of the Guild’s Staffing & Finance Committee;
	(j)	authorise and be the official publisher of all Guild publications (including the Guild’s website), unless otherwise prescribed by Guild policy;
13.	When the President is absent or unable to act for a period of between four days and one month, the Education Vice-President shall act as President until such time as the President is able to act.
	(a)	The President may, if approved by an absolute majority of the Guild Council, authorise another member of the Guild Councilor to act as Guild President in her/his absence.
	(b)	The Acting President shall take over the duties of the President but may be directed by the President.
	(c)	In the event that the President is absent or unable to act for a period of more than one month, the Guild Council shall decide upon a member of the Guild Council to act in the position.
The Education Vice-President
14.	The Guild Education Vice-President shall be responsible for the education concerns of the Guild.
15.	Subject to the authority of the Guild Council, it shall be the duty of the Education Vice-President of the Guild to:
	(a)	be a spokesperson for the Guild on education issues.
	(b)	assist the Guild President where required.
	(c)	convene and chair the Guild Education Board and coordinate the work of students elected to representative positions on University boards and committees.
	(d)	co-ordinate the representation and research work of the Guild Education Office;
	(e)	be responsible for the production of the Guild Alternative Handbook;
	(f)	assist the work of members of the Guild Council and office bearers of the Guild;
	(g)	convene Guild Council and General Meetings of the Guild in the absence of the Guild President or when there is a vacancy in the office of the President;
	(h)	Be a signatory of the Guild cheque account.
16.	When the Education Vice-President is absent or unable to act for a period of more than four days The Guild Council may appoint a member of the Guild Council to act until such time as the Education Vice- President is able to act.
17.	The election of the Education Vice-President shall be conducted as if it were an election for the President of the Guild.
Guild General Secretary
18.	The Guild General Secretary shall be responsible for the proper administration of all Guild committees, statutes, regulations, policies and records management. These duties shall include:
	(a)	preparation of minutes and agendas for Guild Council and its working parties in the capacity of ‘Secretary’
	(b)	responsibility for updating and maintaining the Guild’s Statute Book and Policy book so that they are kept current
	(c)	responsibility for the posting of confirmed minutes of the Guild Council and General meetings for a period of at least a week after confirmation
	(d)	liaising, coordinating and assisting with all members of Guild as directed by the Guild President and Guild Council; and
	(e)	being a signatory to the Guild’s bank accounts.
Honorarium and Leave Entitlements
19.	In 2008 the full-time office bearers of the Guild shall be paid $26,000 as an honorarium per year, and the part-time office bearer shall be paid $13,000 as an honorarium per year.  The honoraria paid to these office bearers shall be increased annually by the same CPI percentage increase that is given to employees of the Guild
20.	In the event of a full time office bearer or part time office bearer failing to fulfil the requirements above and/or taking time off exceeding that defined above, the matter shall be referred to the Guild Council which may, by absolute majority, reduce the honorarium of the Office Bearer in lieu of leave taken.
21.	Full-time and part-time office bearers of the Guild shall not accept paid employment by the University or any related body corporate of the University whilst they hold office.
22.	No person shall
	(a)	a full-time office bearer of the Guild for more than  three  years whether consecutive or cumulative;
	(b)	Guild President for more than two years; or
	(c)	Education Vice President for more than two years; or
	(d)	General Secretary for more than two years.
	This regulation 22 takes precedence over any regulation in the Guild Election Regulations regarding eligibility to nominate for Guild positions.
General Guild Councillors
23.	Guild Councillors shall:
	(a)	initially be responsible to the Guild President and ultimately responsible to Guild Council;
	(b)	assist the Education Vice President in coordinating education  campaigns;
	(c)	assist with Guild Activities & Events;
	(d)	report to the Education Vice President on education issues and to the Guild President or General Secretary on Staffing & Finance matters;
	(e)	act in the interest of all students of the University when on Guild Council, and not in the interest of a specialized interest group;
	(f)	to attend all relevant meetings of the guild Council where appropriate notice has been provided;
	(g)	perform any other duties as directed by the Guild Council;
	(h)	advise the Guild Council on policy related to the students whom the Councillor’s Collective represents.
24.	The Guild Council shall, by resolution, approve duty descriptions for each portfolio allocated.
25.	The Guild Council can, by an absolute majority, create further portfolios, and the duty descriptions of those portfolios.
Representative Members
26.	It shall be the duty of the representative members of the Guild Council to:
	(a)	attend and liaise between the  Collective which they represent and the Guild Council;
	(b)	advise the Guild Council on policy related to the students whom the Collective represents;
	(c)	act as a spokesperson for the Guild on matters affecting those students whom the Collective represents.
27.	The representative members of the Guild Council shall report fully to the Guild Council on actions and activities being undertaken by the Collective which they represent.
Duties of Guild Councillors
28.	All members of the Guild Council must:
	(a)	provide each regular meeting of Guild Council with a written report and, where requested, an oral report including details of all official correspondence and/or communication between her/him, the University and other persons or bodies. A file of all such documents shall be maintained in the Guild office;
	(b)	inform Guild Council of all decisions and actions taken by her/him as a member of a University Board or Committee or in her/his dealing as a Guild representative with the general public or the University Administration;
	(c)	prepare a written report for the incoming Guild Council and provide a hand over to the newly elected member;
	(d)	follow directions given by the Guild Council and any general meeting of the Guild;
	(e)	convey the policies of the Guild Council when representing the Guild on University Committees and external  bodies.
29.	Members of Guild Council have an obligation to conduct the affairs of the organisation in accordance with the obligations of a director under Corporations Law.
30.	The Guild Council shall determine if a member of Guild Council has broken Guild regulations. If an absolute majority finds a member of Guild Council has broken regulations, that member may be immediately dismissed, subject to an absolute majority of the Guild Council.
Guild Collectives
31.	There shall be five (5) subsidiary Collectives of the Guild. These Collectives shall exist to facilitate student representation and to represent traditionally under-represented sections of the University student body.
32.	The Collectives of the Guild shall be:
	(i)	The Women's Collective;
	(ii)	The External Students' Collective;
	(iii)	The Indigenous Student’s Collective;
	(iv)	The Queer Collective;
	(v)	The Guild Disability Collective.
33.	Pursuant to section 7.4 of Statute 17, each Collective shall have a representative on the Guild Council. The Collective Representatives (being the Representative Guild Councillors) shall be elected annually and in accordance with the Guild Election Regulations shall hold office for a period of twelve months. Students must be members of the relevant Collective in order to be eligible to nominate for that Collective Representative position.
34.	Only members of the relevant Collective may vote at any election for the office of a Collective Representative.
35.	Each Collective may hold an annual general meeting. The Collective Representative (as Executive Officer for that Collective) shall convene and chair the meeting. Five teaching days notice shall be given of a general meeting of the Collective and such notice shall be made available in such a way as to make it reasonably accessible to those affected.
36.	Each Collectives shall meet regularly in the presence of the Collective Representative to discuss matters of importance and to provide guidance and direction to their Representative.
37.	It shall be the duty of the Representative of each Collective to:
	(a)	attend and keep a record of all the proceedings at meetings of the Collective;
	(b)	call all meetings of the Collective;
	(c)	generally co-ordinate the activities of the Collective;
	(d)	conduct the financial affairs of the collective.
38.	For general meetings of each Collective the quorum shall be either 15 members or 10% of the membership of the Collective whichever is less.
The Women's Collective
39.	The Collective shall consist of female students who are enrolled at the University and who are Guild Members.
40.	The aims of the Collective are:
	(a)	to act as a collective body with the resources and recognition to represent the views of female students within the University's academic and administrative structure;
	(b)	to provide a forum in which female students can interact socially and intellectually on matters of common interest.
The External Student's Collective
41.	The Collective shall consist of all external students who are enrolled at the University and who are Guild Members.
42.	For the purposes of these regulations:
	(a)	an external student is one who is enrolled for at least one unit in the external mode in the current academic year.
43.	The aims of the Collective are:
	(a)	to act as a collective body with the resources and recognition to represent the views of external students within the University's academic and administrative structure;
	(b)	to provide a forum in which external students can interact socially and intellectually on matters of common interest.
Queer Collective
44.	The Council shall consist of all students who identify as Queer or LGBTIQ, and who are enrolled at the University and who are Guild members.
45.	The aims of the Collective are:
	(a)	to act as a collective body with the resources and recognition to represent the views of Queer students within the University's academic and administrative structure;
	(b)	to provide a forum in which Queer students can interact socially, intellectually and politically on matters of common interest;
	(c)	to provide a forum for students who are experiencing harassment or Queerphobia on campus.
Indigenous Student's Collective
46.	The Collective shall consist of all Aboriginal and Torres Strait Islander students who are enrolled at the University and who are Guild members.
47.	The Collective exists in recognition of the disadvantaged status of Aboriginal and Torres Strait Islander in society and the resulting inequities that are faced throughout the tertiary education system.
48.	The aims of the Collective are:
	(a)	to facilitate greater participation of Aboriginal and Torres Strait Islander students within the University and wider community;
	(b)	to act as a collective body with the resources and recognition to represent the views of Aboriginal and Torres Strait Islander students within the University's academic and administrative structure;
	(c)	to provide a forum in which Aboriginal and Torres Strait Islander students can interact socially and intellectually on matters of common interest.
Disability Collective
49.	The Collective shall consist of all Guild members who have disclosed disabilities to the University’s Disability Services Officer. ‘Disability’ means a disability which is attributable to an intellectual, psychiatric, cognitive, neurological, sensory, or physical impairment or combination of those impairments; which is permanent or likely to be permanent; which may or may not be of a chronic or episodic nature; and which results in a substantially reduced capacity of the person for communication, social interaction, learning or mobility and a need for continuing support services.
50.	The Collective exists in recognition of the disadvantaged position students with disabilities face in the transition to tertiary education and in society as a whole.
51.	The aims of the Collective are:
	(a)	to raise the awareness of the abilities that students with disabilities bring to the education environment and the community in general;
	(b)	to provide a forum in which students with disabilities can interact intellectually and socially on matters of common and diverse interest;
	(c)	to advise the Guild and the University on any matters which may impact on equitable and reasonable accommodations for students with disabilities;
	(d)	to liaise with the University’s Equity Office about employee awareness education programs in order to ensure appropriate terminology is used in courses that contain components that relate to people with disabilities;
	(e)	to liaise with community groups in order to raise the awareness of tertiary education as an accessible option for many people with disabilities;
	(f)	to advocate for the rights of potential students in order to maintain carer funding beyond secondary education, and to participate in national and international student networks in order to raise the profile of students with disabilities.
Guild Associations
52.	Pursuant to section 7.4 of Statute 17, the Association President will represent the association on the Guild Council. The Association President shall be elected at the annual Student Elections and in accordance with the Guild Election Regulations shall hold office for a period of twelve months.
	(a)	The elections of Association Presidents shall be conducted in accordance with the Guild’s election regulations.
	(b)	The Association President must be a member of the Association.
53.	Any member of the Association may vote at any election for the office of Association President.
54.	Each Association shall hold an annual general meeting within three weeks of the annual elections for members of the Guild Council
55.	It shall be the duty of the President, of each Association to convene and chair the meeting. In the absence of a President the Association’s Activities Vice-President shall convene and chair the meeting. Five teaching days notice shall be given of a general meeting of the Association and such notice shall be made available in such a way as to make it reasonably accessible to those affected.
56.	All Associations shall be governed by an executive comprising of the Association President, Activities Vice President, Secretary, Treasurer and such other members as determined by the Annual General Meeting of the Association and elected at that annual general meeting. The annual general meeting of the Association shall determine the number of people on the executive of the Council. If an executive can not be formed from the annual general meeting, the Association President shall convene further meetings of the members of the Association until an Executive can be formed.
Association President
57.	The Association President shall be the Executive Officer of the Association.
58.	Subject to any direction by the Association’s Executive, it shall be the duty of the President of the Association to:
	(a)	be the official spokesperson of the Association and the main instrument of formal liaison between the Guild Council and the members of the Association;
	(b)	generally coordinate the activities of the Association and assist and co-ordinate the work of members of the Association’s Executive;
	(c)	convene, attend and chair all meetings of the Association;
	(d)	conduct and report on the financial affairs of the Association as defined by the Association;
	(e)	be responsible for the implementation of the Association’s Policy and resolutions of the Associations Executive as required;
	(f)	liaise with the Guild’s General Secretary on governance issues and other relevant matters;
	(g)	provide a report at each regular Guild Council meeting covering all aspects of their activities in their capacity as association President and other issues of relevance to the Association.
Activities Vice-President
59.	It shall be the duty of the Association’s Activities Vice President to:
	(a)	coordinate the Association’s social activities and events as determined by the Association’s Executive;
	(b)	work with the Guild’s Activities and Events Coordinator on Guild Activities and Events;
	(c)	propose a schedule of Association Activities & Events for the year;
	(d)	in the event of a vacancy in the office of the Association President, to act in the capacity of the Association President, following a motion of the Association’s Executive.
Secretary
60.	It shall be the duty of the Association’s Secretary to:
	(a)	keep a correct roll of the membership of the Association together with such other records as the Association shall direct;
	(b)	keep a record of all the proceedings at meetings of the Association;
	(c)	preparation of minutes and agendas for all meetings of the Association’s Executive and Annual General Meeting;
	(d)	regularly review the Association’s policy and recommend amendments where necessary;
	(e)	maintain the Association’s archived documents ;
	(f)	liaise with Guild’s General Secretary to ensure compliance with the Guild’s Statute, Regulations, Rules and Policy and on other relevant matters;
	(g)	be responsible for the posting of confirmed minutes from the Association’s Executive and the Annual General meeting on official noticeboards and the Guild’s website for a period of at least a week after confirmation;
	(h)	be the recipient of all correspondence addressed to the Association’s Executive and to table this at the ensuing meeting of the Executive;
Treasurer
61.	It shall be the duty of the Association’s Treasurer to:
	(a)	be conversant on financial matters of the Association;
	(b)	liaise with Guild’s General Secretary on financial matters to ensure adherence to the Guild budget.
62.	The executive of the Association, shall meet at least once every four teaching weeks.
63.	For meetings of each executive, the quorum for meetings shall be half the members of the executive or if that is a fraction, then the next whole number.
64.	For general meetings of each Association the quorum shall be 20 members or 10% of the membership of the Association whichever is less.
65.	The Association President, in conjunction with the Association Treasurer shall report quarterly on the finances of the Association to a meeting of the Association’s Executive and to the Guild’s Staffing & Finance Committee. Associations shall not invest any funds in shares, bonds or long term loans without the approval of the Guild Council and shall operate within all Guild Policy as determined by Guild Council, at all times.
66.	Subject to the authority of a general meeting of the Association and the policy making authority of the Guild Council, the Executive of the Association shall make their own rules and determine their own policies provided that they are not inconsistent with the regulations and policies of the Guild. All rules and polices developed by Guild Associations or their executive shall be kept in the Guild Statute Book. An entry into the Guild Statute Book of any Association’s rule or policy made under this regulation or any alteration to a Council rule or policy, signed by the President of the Guild and President of the Guild Association , shall be prima facie evidence that the subject matter was duly approved by the Association.
MUPSA
67.	The Association shall consist of all postgraduate students who are enrolled at the University and who are Guild members. A postgraduate student shall be defined as a student who is enrolled in any masters, doctoral, graduate or postgraduate diploma or graduate or postgraduate certificate course.
68.	The Association shall be the primary representative body for postgraduate students at the University.
69.	The aims of the Association are:
	(a)	to advise postgraduate students upon matters concerning their academic careers;
	(b)	to act as a collective body with the resources and recognition to represent the views of postgraduate students within the University's academic and administrative structure;
	(c)	to represent the University's postgraduates at the national postgraduate student association;
	(d)	to provide a forum in which postgraduates can interact socially and intellectually on matters of common interest.
70.	The Association shall be granted an annual budget allocation of 50% of the membership fee of all Post-graduate Guild Members. This amount shall be determined  As of the ‘HECS Census Date’ of each semester.
MISA
71.	The Association shall consist of all international students (defined as students who are not citizens or permanent residents of Australia) who are enrolled at the University and who are Guild members.
72.	The aims of the Association are:
	(a)	to encourage, foster and act as a forum for communication between international students;
	(b)	to promote, foster and develop structures for the integration of its members into the University community;
	(c)	to act as a collective body with the resources and recognition to represent the views of international students within the University's academic and administrative structure;
	(d)	to represent the international students of the University at the national international student association;
	(e)	to provide a forum in which international students can interact socially and intellectually on matters of common interest.
73.	The Association shall be granted an annual budget allocation of 50% of the membership fee of all International Guild Members. This amount shall be determined  as of the ‘HECS Census Date’ of each semester.
RSA
74.	The Association shall consist of all Guild members who are currently studying at the Rockingham campus of the University. A Rockingham student shall be defined as a person who is enrolled in one or more units at the Rockingham Campus.
75.	The aims of the Association are:
	(a)	to act as a collective body with the resources and recognition to represent the views of students enrolled at the Rockingham campus within the University's academic and administrative structure;
	(b)	to provide a forum in which students who are enrolled at the Rockingham campus can interact socially and intellectually on matters of common interest.
76.	The Association shall be granted an annual budget allocation of  50% of the membership fee of all Guild members enrolled at the Rockingham campus. This amount shall be determined as of the ‘HELP Census Date’ for each semester.
PSA
77.	The Association shall consist of all Guild members who are currently studying at the Peel campus of the University. A Peel student shall be defined as a person who is enrolled in one or more units at the Peel Campus.
78.	The aims of the Association are:
	(a)	to act as a collective body with the resources and recognition to represent the views of students enrolled at the Peel campus within the University's academic and administrative structure;
	(b)	to provide a forum in which students who are enrolled at the Peel campus can interact socially and intellectually on matters of common interest.
79.	The Association shall be granted an annual budget allocation of  50% of the membership fee of all Guild members enrolled at the Peel campus. This amount shall be determined as of the ‘HELP Census Date’ for each semester.
Guild Education Board
80.	The Guild Education Board shall consist of all student representatives, who have been duly elected or co-opted to any boards, committees, councils or groups established by the University.
81.	Only Guild members of Education Board shall have voting rights. Non Guild members have speaking and moving rights at Board meetings.
82.	The aims of the Board are:
	(a)	to advance academic co-operation at all levels;
	(b)	to improve the quality and accessibility of education at the University;
	(c)	to provide a forum for student representatives to review and discuss issues raised within the University;
	(d)	to examine University education at all levels and to represent both the individual and collective views of students upon matters concerning University education;
	(e)	to make policy recommendations to the Giuld Council on the representation and advocacy service of the Guild.
83.	The Education Vice-President shall be the Executive Officer and Chair of the Board and it shall be her/his duty to:
	(a)	call all meetings of the Board;
	(b)	attend and keep a record of all the proceedings at meetings of the Board;
	(c)	keep a correct roll of the membership of the Board together with such other records as the Board shall direct;
	(d)	co-opt students to vacancies on university committees on behalf of the Guild;
	(e)	generally co-ordinate the activities of the Board with regard to any matters referred to herein.
84.	The quorum for meetings of the Board shall be 20% of the membership or six persons, whichever is the greater.
85.	The Board shall meet at least once every four teaching weeks.
Meetings of the Guild
86.	Meetings of the Guild Council shall be held in accordance with the Guild Standing Orders.
87.	Meetings of the Guild’s Assosciations, the Guild Education Board and all committees of the Guild shall be held in accordance with the Rules of Debate set out in the Guild’s Standing Orders.
	(a)	At least three days notice of a meeting shall be given before any meeting of a Council or Board.
	(b)	A special meeting of the Guild Council or a Guild committee can be convened by the President of the Guild or by a written request from at least three members outlining the proposed business of the meeting. At least 24 hours notice of the meeting must be given.
88.	The quorum for a meeting of the Guild Council, subsidiary Associations or committees of the Guild, unless otherwise specified, shall be half the number of members or if that is a fraction, then the next whole number.
89.	Proxy votes can not be exercised at any meeting of the Guild.
General Meetings
90.	The President or in the President's absence or whenever there is a vacancy in the office of the President, the Education Vice-President may convene a general meeting of the Guild.
91.	No less than five teaching days notice shall be given for a general meeting of the Guild. Notice of a general meeting of the Guild shall be made available in such a way as to make it reasonably accessible to those affected.
92.	A special general meeting shall be called if requested in writing by 25 Guild Financial members. Any such request must be submitted to the President and outline the objectives for which a meeting is required. The President (or in the President's absence or whenever there is a vacancy in the office of President, the Education Vice-President or in the absence of both, the Guild’s General Secretary) shall convene a special meeting of the Guild not more than 21 clear days nor fewer than 7 clear days after the receipt of the request. In the absence of the President, Education Vice-President and General Secretary, the University Secretary shall convene the meeting.
93.	At any general meeting, fifty Guild members shall constitute a quorum. If after the expiration of 30 minutes from the time appointed for the meeting there is not a quorum present, the meeting shall lapse.
94.	In the absence of both the President and the Education Vice-President, the meeting shall elect a Chair from amongst the members present.
95.	All proceedings of a general meeting including the number of members present shall be entered in a Minute Book which shall be kept by the Guild General Secretary for that purpose. In the absence of the General  Secretary the meeting shall appoint a Minute Secretary.
96.	Except by permission of at least two-thirds of the members present, no members shall introduce for discussion at a general meeting a subject which has not been included on the notice paper for that meeting.
97.	A question shall be decided on the voices or by a show of hands unless a ballot is demanded by at least five members.
98.	The rules of debate set out in the standing orders of the Senate shall apply to general meetings of the Guild.
Referenda
99.	A referendum of members of the Guild may be held: (a) to make, alter or repeal regulations in accordance with section 6(2) of the Statute, and (b) at the direction of the Guild Council or a general meeting to consider any other matter.
100.	Where it is decided either by an absolute majority of the Guild Council or by a general meeting that a referendum should be held subject to any decision of a general meeting, the statement of the issues to be considered at the referendum shall be settled by the Guild Council.
101.	A referendum shall be conducted in accordance with the procedures as set in the Guild election regulations.
Membership
Basic Membership
102.	All students of the University are eligible to be Basic members of the Guild at no cost.
103.	All students are automatically Basic members of the Guild unless they elect, either at the time of enrolment in any year or at any time during the year, not to be members.
104.	Basic Members are entitled to limited services provided by the Guild as determined by the Guild Council, and are entitled to be represented by the Guild.
Financial Membership
105.	All students of the University are eligible to be Financial members of the Guild upon payment of a membership fee.
106.	Financial members of the Guild are entitled to the full scope of Guild discounts, services and benefits as determined by the Guild Council.
Associate Membership
107.	The Guild Council may admit to associate membership of the Guild a person who:
	(a)	is an employee of the University;
	(b)	is an employee of the Guild;
	(c)	is a member of the Senate; or
	(d)	applies in writing and is approved by the Guild Council.
108.	Associate membership of the Guild does not confer any form of membership upon the person but only allows the person to use the services and facilities of the Guild. The Guild Council shall make policy which shall determine the rules and conditions of associate membership. Associate members of the Guild are not entitled to vote at any meeting, election or referendum of the Guild. The Guild Council may set a subscription fee for associate members.
Honorary Lifetime Membership
109.	The Guild Council may confer Lifetime membership upon any person who:
	(a)	has provided exemplary service to the Guild or University Community;
	(b)	has demonstrated a profound commitment to the ideals of Student Equity and Social Justice;
	(c)	former Office Bearers and Councillors, Guild members or employees of the Guild who have demonstrated an outstanding commitment to the ideals of the Guild.
110.	The University must not act in a way that may dissuade or discourage a student, or person seeking enrolment as a student, from being or becoming a member of the Guild.
111.	A member shall cease to be a member of the Guild when he or she ceases to be a student or resigns as a member.
Affiliation to the Guild
112.	University Clubs, Societies and Associations shall be eligible to association with the Guild if they fulfil the following requirements:
	(a)	have a membership of more than 10 members;
	(b)	do not have Constitution or Rules which permit members to be disciplined for failing to participate in any initiation ceremony; and
	(c)	do have Constitution or Rules which prohibit the making of gifts or funds at its disposal.
113.	Subject to these regulations, any University Club, Society or Association which submits to the General Secretary of the Guild a statement in writing:
	(a)	furnishing the name and student number of each member of the association;
	(b)	furnishing the names of each office bearer of the association;
	(c)	certifying under the hand of the President, Co-ordinator or Convener of the association that a properly authorised meeting of the association has resolved to seek affiliation with the Guild;
	(d)	accompanied with a copy certified to be a true copy under the hand of the President, Co-ordinator or Convener of the association of the Constitution and Rules of the association; shall, if approved by the Guild Council, be an affiliated association to the Guild.
114.	A list of affiliated associations shall be kept by the Guild’s General Secretary and affiliation may only be revoked by a resolution of the Guild Council.
Committees of the Guild
Staffing and Finance Committee
115.	The Guild shall have a Staffing and Finance Committee which shall exist to consider the industrial relations, financial and staffing matters of the Guild.
116.	The Staffing and Finance committee shall consist of the following members:
	(a)	The Guild President (in the chair);
	(b)	The Education Vice-President;
	(c)	the Guild’s General Secretary;
	(d)	one Guild Councillor elected by the Guild Council by a simple majority of Guild Council at the first Guild Council meeting;
	(e)	two employees of the Guild who have been employed by the Guild for 6 months or more,  elected by the employees of the Guild by ballot in the first week of Semester two, who shall hold this position for a period of twelve months from this time;
	(f)	the General Manager of the Guild;
	(g)	the Guild Accountant in an advisory, non voting capacity with speaking rights.
117.	The quorum for a meeting of the Staffing and Finance Committee shall be  five.
118.	The Guild Manager shall be the Executive Officer of the Committee.
119.	The Committee may consider and make recommendations to the Guild Council on:
	(a)	Significant human resource matters including the re-classification of positions, the creation of new positions and the termination of employment;
	(b)	Matters relating to the recruitment of the management staff of the Guild;
	(c)	Compiling the annual budget of the Guild;
	(d)	Proposed changes to the Guild budget;
	(e)	Expenditure of amounts over $10 000.
120.	The Committee, subject to the authority of the Guild Council, shall have overall responsibility for;
	(a)	The recruitment and ongoing development of employees of the Guild other than management positions;
	(b)	Managing the assets controlled by the Guild;
	(c)	Such other matters as the Guild Council may from time to time direct.
121.	The Staffing & Finance Committee shall have the delegated authority to make decisions on behalf of the Guild Council on financial matters of no more than $5,000. Any decisions of this nature must be noted to the next meeting of the Guild Council. Any decision of the Staffing & Finance Committee of this nature can be vetoed by the Guild President and be referred to the next meeting of the Guild Council for determination.
122.	The Committee shall meet at least monthly.
123.	Minutes of the Committee shall be submitted to the first meeting of the Guild Council following the committee meeting.
Administration of the Guild
124.	The Guild Council shall be ultimately responsible for the proper administration of the Guild's financial affairs and property.
125.	The Guild Council shall appoint a person who, subject to the Guild Council direction, will be responsible for managing and reporting upon the overall administration and financial affairs of the Guild.
126.	The Guild's financial year shall be the calendar year.
127.	The Guild Council shall, upon approval by the Senate, appoint an independent external auditor for a period of three years to complete the annual audit of the Guild financial statements. The external auditor of the Guild may be changed before the end of the three year period upon:
	(a)	The auditor becoming insolvent, being declared bankrupt or ceasing registration as a company auditor;
	(b)	The auditor being found guilty of misconduct in a court of law, or by the ASCPA or ACA;
	(c)	Mutual consent between the Guild Council and the Senate.
Policy of the Guild
128.	Subject to the authority of a general meeting, the Guild Council may make policy for the Guild. The Guild Council may adopt by a simple majority policy on any issue covered by Statute 17 s.2, 'Objects of the Guild'. Policy shall remain in force until is specifically rescinded or amended by resolution of the Guild Council.
129.	All Policy of the Guild shall be kept in the Guild Statute Book and signed by the Guild President as per Statute 17 s.11. The Statute Book of the Guild shall be kept in a place which is available to all officers, employees and members of the Guild.

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The information contained on this page was correct as at 28/08/2009 but is subject to amendment without notice.