University Legislation

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Legislation
	Regulations
		Faculty Regulations
			Faculties |Interpretation| Membership of Faculties | Faculty Dean | Faculty Committee | Faculty Learning and Teaching Committee |Meetings of the Faculty Committee and Faculty Learning and Teaching Committee | Deputy Chair | Schools | School Dean | Academic Chairs |School Board|

Faculty Regulations

Faculties 1. These regulations apply to the academic Faculties of the University. 2. Faculties are as named and established by Senate upon recommendation from Academic Council, and constituted by these Regulations.   Interpretation 2A. References to the Faculty Committee throughout these regulations shall be construed as a reference to the body referred to as either the "Faculty Board", "Divisional Board" or "Board of the Division" in all instances where those terms are used in any other Statute, regulation, rule or by-law of the University. Membership of Faculties 3. The membership of each Faculty will consist of (1) all permanent and temporary Academic Staff and General Staff assigned to that Faculty by the Vice Chancellor; (2) all postgraduate research Students whose principal supervisors are members of the Academic Staff of the Faculty; and (3) all undergraduate and postgraduate coursework Students enrolled in courses assigned to that Faculty by the Academic Council. Faculty Dean 4. (1) Each Faculty shall have a Faculty Dean, who must report to, and be subject to directions from, the Deputy Vice Chancellor responsible for Faculty operations. (2) A Faculty Dean’s responsibilities are to:   (a) provide effective management and administrative leadership of the Faculty, including taking the initiative in developing and implementing Faculty policies, strategic plans, and budget strategies, within the context of corresponding University policies, plans, directions and strategies; and, in conjunction with School Boards facilitate the shaping of the academic profile of the Faculty.   (b) after receiving and considering any recommendations of School Boards and the advice of the Faculty Learning and Teaching Committee and the Faculty Committee, make recommendations to Deputy Vice Chancellor responsible for Faculty operations on the introduction of any new academic majors, minors and courses within the Faculty; recommending the structure of professional doctorates to the Research and Development Board; and, in accordance with regulations and guidelines approved by Academic Council, determining the structure of all courses, majors and minors (other than professional doctorates) and the unit offerings within the Faculty   (c) manage and administer the financial, human, equipment, space and other resources of the Faculty.   (d) foster excellence in teaching, learning and research throughout the Faculty, including to monitor performance outcomes and introduce strategies to improve performance, where needed;   (e) allocate duties to staff of the Faculty, and oversee the development and performance appraisal of those staff;   (f) represent the Faculty within the University;   (g) promote, develop and maintain the external relations of the Faculty;   (h) act as part of the senior management of the University, and contribute to the development and implementation of University policies and priorities;   (i) carry out any other duties imposed by the Statutes, Regulations, resolution of the Senate or determined by the Deputy Vice Chancellor responsible for Faculty operations. (3) The Faculty Dean may delegate authority to other staff of the Faculty to act in respect of any of the matters specified in Sub-Regulation 4(2), and in respect of responsibilities assigned to the Faculty Dean by other University Regulations. All continuing delegations shall be authorised in writing, and communicated to staff in the Faculty and to senior executives, managers and administrators in other parts of the University. (4) Every delegation under this regulation shall be revocable by the Faculty Dean, and no delegation shall prevent the Faculty Dean carrying out the responsibilities imposed by this Regulation. (5) Subject to the approval of the Deputy Vice Chancellor responsible for Faculty operations, the Faculty Dean may establish one or more positions to exercise this delegated authority. 5. (1) Subject to sub-regulation 5(2), the Faculty Dean shall be appointed by the Deputy Vice Chancellor responsible for Faculty operations, after external advertisement and a recommendation from a selection committee chaired by the Deputy Vice Chancellor responsible for Faculty operations. If the Deputy Vice Chancellor responsible for Faculty operations does not accept the recommendation of the selection committee, the matter shall be referred to the Vice Chancellor for determination. The members of the selection committee shall be appointed by the Deputy Vice Chancellor responsible for Faculty operations, and shall include:   (a) The Deputy Vice Chancellor responsible for Faculty operations; (b) A majority who are staff and students of the Faculty; (c) at least one student of the Faculty.   (2) In exceptional circumstances the Vice Chancellor may authorise the Deputy Vice Chancellor responsible for Faculty operations to appoint a Faculty Dean without using the process outlined in sub-regulation 5(1). Such a decision shall be made only after considering a written report from the Deputy Vice Chancellor responsible for Faculty operations outlining why that appointment process should not be used. 6. Subject to the terms and conditions of the appointment, the Faculty Dean shall be appointed for an initial term of up to five years. This appointment may be extended by the Vice Chancellor for further terms of not more than five years, on the recommendation of the Deputy Vice Chancellor responsible for Faculty operations after consultation with the Faculty Committee. 7. The Deputy Vice Chancellor responsible for Faculty operations will appoint an acting Faculty Dean to carry out the responsibilities of the Faculty Dean during any period of absence of the incumbent or pending the appointment of a replacement following vacation of the office.   Faculty Committee 8. Each Faculty shall have a Faculty Committee. The Faculty Committee’s main role is to advise the Faculty Dean and its responsibilities include the following: (1) to recommend to the Faculty Dean the Faculty's strategic plans and directions, within the context of the corresponding University plans; (2) to advise the Faculty Dean on the business case for new academic offerings (3) to advise the Faculty Dean on Faculty teaching and research resources and on the policies of the Faculty; (4) to advise the Faculty Dean on policy and actions to foster and promote pure and applied research; (5) to determine the number of School Boards in the Faculty and the academic staff membership of the School Boards; (6) to advise Academic Council on matters referred to it for comment, and on any matters of concern to the Committee; (7) to advise the Faculty Dean on what Schools shall be established within the Faculty. 9. The Faculty Committee shall have the following membership:   (1) the Faculty Dean (chair);   (2) the Deans of all Schools located within the Faculty;   (3) the Directors of the University Research Institutes located within the Faculty;   (4) the Chair of the Faculty Learning and Teaching Committee;   (5) the Faculty Office Manager. In an advisory role only;   (6) the Manager, Faculty Student Administration (or nominee). In an advisory role only.   (7) (a) additional members, not necessarily members of the Faculty, whom the Committee may co-opt, either on a personal basis or in an ex officio capacity;     (b) Members co-opted on a personal basis, pursuant to sub-regulation 9(7)(a), shall be coopted for terms of two years. Faculty Learning and Teaching Committee 10.. Each Faculty shall have a Learning and Teaching Committee. The committee has the following responsibilities:   (1) to advise the Faculty Dean on the introduction of any new academic majors, minors and courses within the Faculty including the structure of professional doctorates;  to recommend to the Faculty Dean the structure of all courses, majors and minors (including professional doctorates) and the unit offerings within the Faculty   (2) to advise the Faculty Dean on matters pertaining to the Faculty coursework and research learning and teaching environment including assessment, plagiarism, graduate attributes, teaching quality, and learning and teaching resources.   (3) to monitor learning and teaching quality and outcomes in the School and report on this to the Faculty Dean and Academic Council. 11. The membership of the Faculty Learning and Teaching Committee shall be:   (1) A chair appointed by the Faculty Dean from amongst the academic staff members of the Faculty after consultation with the School Deans   (2) Up to two academic staff members from each School appointed by the School Board.   (3) Two students elected by and from the students enrolled in an undergraduate or postgraduate course or major based in the Faculty: where there is any casual vacancy resulting from insufficient candidates standing for election, or from a student member resigning or becoming ineligible, the Council of the Guild of Students shall appoint a replacement member from among those students eligible for election to the position to serve the remaining term. 12 (1) The Chair and the academic staff members shall serve for terms of two years and shall be eligible for reappointment.   (2) The term of the elected student members shall be for a calendar year.   Meetings of the Faculty Committee and Faculty Learning and Teaching Committee 13. (1) The Faculty Committee and the Faculty Learning and Teaching Committee shall meet at least quarterly according to their own schedule, and whenever convened by the Faculty Dean or upon receipt by the Chairs of a written request signed by at least three Committee members. (2) At least three working days notice shall be given of the time, place and business of any meeting convened not in accordance with the  Committees' schedules. Deputy Chair 14. The Committees shall elect from among their members a Deputy Chair, who shall serve for the term of his or her appointment to the  Committee, but in any case for not more than two years, and be eligible for re-election. Schools 15. (1) The Vice Chancellor, after receiving advice from the Faculty Dean, may establish, disestablish and determine the nomenclature of Schools within each Faculty. The Faculty Dean will consult the Faculty Committee before submitting such advice. (2)  The Faculty Dean shall assign staff of the Faculty to Schools. 16. Each School shall operate within the strategic plan for the Faculty and policies approved by the Faculty Dean. School Dean 17. (1) The Dean of each School shall be appointed by the Faculty Dean, after consultation with all academic and general staff members of the School and all student representatives on the School's committees. The Faculty Dean may revoke the appointment of a Dean whose performance after having been regularly monitored is, in the view of the Faculty Dean, not meeting expectations of the School or the Faculty. (2) The School Dean shall be a member of the full-time academic staff of the rank of Lecturer level C or above. The Faculty Dean shall not be eligible for appointment as School Dean, unless approval is given by the Deputy Vice Chancellor responsible for Faculty operations. (3) The term of office of the School Dean shall be for up to three years. Appointees shall be eligible for re-appointment. (4) The School Dean is responsible to the Faculty Dean for the leadership and good management of the School. Subject to the authority of the Faculty Dean, the School Dean is responsible for management of the School budget; achievement of the School KPIs as determined from time to time; academic leadership and management of the School's academic courses and research; the quality of the academic offerings of the School; allocation of teaching duties to all the School's academic staff (including professors); management of the staff of the School; promoting, developing and maintaining the external relations of the School and any matters delegated by the Faculty Dean. (5) During the absence of the School Dean, the Faculty Dean will appoint an Acting School Dean. If the appointment is for a period of six months or more, before making an appointment the Faculty Dean will consult academic and general staff members of the School and student representatives on the School's committees. Academic Chairs 18. (1) The School Dean shall appoint an Academic Chair for each undergraduate major/course and any associated minors, and each postgraduate course. Academic Chairs may be responsible for more than one major/course, and in larger courses more than one Academic Chair may be appropriate.   (2) The appointment of an Academic Chair will be made after consultation with the School staff teaching into that area. The School Dean may revoke the appointment of an Academic Chair whose performance, after having been regularly monitored is, in the view of the School Dean, not meeting expectations of the School.   (3) Academic Chair shall be members of the full-time academic staff of the rank of Lecturer level B or above. The School Dean shall be eligible for appointment as Academic Chair, with the approval of the School Board. An Academic Chair shall be provided with an appropriate induction into their roles and responsibilities by the School Dean or their nominee.   (4) The term of office of Academic Chair shall be for up to three years. Appointees shall be eligible for re-appointment.   (5) An Academic Chair is responsible to the School Dean for the academic integrity of the course of study and for the management of student progress through that course of study.   (6) In respect of the course of study, the Academic Chair shall:     (a) advise the School Dean on the academic structure, coherence and integrity of the major(s)/course(s) for which they are responsible; coordinate the academic planning for those major(s)/course(s);     (b) advise the School Dean on resources required to deliver the major(s)/course(s) at a level of quality sufficient to achieve the standards required.   (7) In respect of students, the Academic Chair shall:     (a) approve variations and exemptions to individual student enrolments within the approved major/course structure, including approving cross-institutional enrolment as it applies to the major/course;     (b) counsel students in any matter relating to the course and their enrolment in it, including unit selections, academic progress and the possible consequences of intermitting study;     (c) recommend to the Board of Examiners on award of degrees and academic progress as specified in the Academic Progress Rules and any additional School Progress Rules as approved by the School Board; including determinations on third attempts, student performance contracts and course exclusions; and     (d) other matters delegated by the School Dean or specified by University regulations, rules, policies and procedures.   (8) The Academic Chair has a right to be consulted in relation to the admission of new students, and to admission requirements of a course.   (9) During the absence of an Academic Chair, the School Dean will appoint an Acting Academic Chair. If the appointment is for a period of six months or more, before making an appointment the School Dean will consult the School staff teaching into that major/course.   School Board 19. Each School shall have a School Board, except where the Faculty Committee determines that two or more Schools shall have one common School Board. The Board has the following responsibilities:   (1) to advise the School Dean on resource and strategic issues, the achievement of School KPIs and any other matters requested by the Faculty Dean;   (2) to recommend to the Faculty Dean on the introduction of any new academic majors, minors and courses within the Faculty including the structure of professional doctorates; to recommend to the Faculty Learning and Teaching Committee on the structure of the courses, majors and minors in the School, including the structure of professional doctorates; any alterations to their requirements; and on the units to be offered by them, including their title, points value and enrolment options;   (3) to determine the content, prerequisites and teaching methods of individual units offered by the School;   (4) to ensure that the assessment methods of individual units comply with the University’s Assessment Policy;   (5) to exercise academic oversight of the units and any research training offered by staff of that School;   (6) to develop strategies to achieve school KPIs and to continue to develop school capacity and capabilities as they relate to strategic plans of the University and School.   (7) to approve the School Role Statement for the School Review, and to determine the School's response to the report of that review;   (8) such other responsibilities as may be assigned by Regulations, Rules, Academic Council or by the Faculty Dean. 20. The membership of the School Board shall be:   (1) the School Dean (chair); where there is a single School Board for several Schools the School Board shall elect one of the School Deans as chair;   (2) all Academic Chairs of courses based in that School;   (2a) up to two staff member/s charged with oversight of research and/or research training in the School, as required;   (3) such other academic staff of the School as determined by the Faculty Committee, to be elected by and from the academic staff of the School;   (4) the School representative(s) on the Faculty Learning and Teaching Committee;   (5) two students elected by and from the students enrolled in an undergraduate or postgraduate coursework course or major based in the School: where there is any casual vacancy resulting from insufficient candidates standing for election, or from a student member resigning or becoming ineligible, the Council of the Guild of Students shall appoint a replacement member from among those students eligible for election to the position;   (6) one postgraduate research student elected by and from the postgraduate research students enrolled in the School;   (7) one member elected by and from among the general staff members of the School;   (8) up to three co-opted members from within or outside the University. 21. (1) The terms of the elected students shall be one calendar year   (2) The term of any elected members of staff and any co-opted or appointed members shall be 2 years 22. (1) The School Board shall meet at least quarterly, and when requested in writing by three or more of its members.   (2) The School Board may establish Sub-Committees for major(s) and course(s),or for advising on research matters within the School, but responsibility for recommendations to the Faculty Dean on all academic issues remains with the School Board. Membership of  Sub-Committees for interdisciplinary majors and courses shall include staff from outside the School/Faculty, where appropriate. 23. A School meeting of all staff shall be held at least once a year.

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The information contained on this page was correct as at 17/11/2009 but is subject to amendment without notice.