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VLS Announcements 162 - 3 November 2017

Dear Colleagues,

I would like to bring your attention to the Enterprise Agreement update sessions that will be held next week to explain the University response to feedback and an give staff further opportunity to raise questions. The VLS session will be held on Tuesday the 7th November, further information is available below.

Kind regards,

Richard Harper
Acting Dean, School of Veterinary and Life Sciences.

Submissions for the announcements can be made by emailing Emma Thorp COB each Tuesday for publication Thursday

Note items that require action are marked with a red flag. for actionClick on [Expand All/Collapse All] below to view the entire stories.

Teaching and Research News [Expand All] | [Collapse All]

  • Noise levels during Semester 2 exams (10-25 November 2017)

    Staff are asked to please restrict noisy activities in the vicinity of exam venues during the Semester 2 exams. During exam periods, concerns are raised regarding excessive noise in the vicinity of exam venues. This has occasionally interrupted exams and caused some students significant distraction.

    Students are entitled to a suitable exam environment, and if this is compromised by excessive noise, it could provide grounds for appeal.

    Exams are being held from Friday 10 November through to Saturday 25 November 2017, in the following buildings:

    Murdoch Campus

    • 415 - Sports Centre (Gym)
    • 460 - Economics, Commerce & Law
    • 235 - Loneragan
    • 245 - Science & Computing
    • 450 - Education & Humanities
    • 465 - Law
    • 490 - Amenities
    • 513 - Learning Link
    • 440 - Social Sciences
    • 250 - Veterinary Biology (VBSEC)
    • 350 - Library (Level 2 & 3)

    Mandurah Campus
    • 100 - Learning Centre
    • 101 - Learning Centre Stage 2

    Please consider noise levels in these areas when planning activities during the exam period.

  • Drones spy on WA's booming humpback population to crack secret of weight loss

    The booming humpback whale population has given researchers a chance to piece together a few remaining mysteries of the once-threatened species as large pods migrate north and south along the WA coast this year.

    Murdoch University's Fredrik Christiansen and Kate Sprogis deployed drones to photograph and measure the body condition of female humpbacks on two legs of the year-long migration, which begins in Antarctica over summer. In June, the pair spent three weeks assessing well-fed humpbacks as they moved north from the feeding grounds of Antarctica past Augusta, in WA's south west only to reunite with the emaciated females this month off Dunsborough on their return voyage.

    Further information can be foundhere.

  • ERA 2018 - Message from Giles Hardy

    It is critical all staff have on IRMA up-to-date input on all of their publications from 2014 – end of 2016. To include Volume and Page number details together with the FOR codes the paper best fits.

Staff News and Events [Expand All] | [Collapse All]

  • Our Future Matters: Enterprise Agreement Update

    Staff forums will be held next Monday, 6 November and Tuesday, 7 November. Chief Operating Officer Darren McKee and Provost Andrew Taggart will hold further staff forums to explain our response to your feedback on the Enterprise Agreement and to give you another opportunity to raise questions and comment on the recent changes to the University’s proposals.

    The VLS session will be held on Tuesday 7th November at 9am in ECL 2460.3.032

    RSVP is not required to attend, however it would help us to have an indication of the number of people to expect if you could indicate your time and session here If you are unable to attend the suggested session for your group, you are welcome to attend another.

  • End of Year Financial Guidance & Deadlines

    The University financial year-end of 31 December 2017 is fast approaching. Ensuring an accurate cut-off in the recording of expenses to the correct financial year is an essential routine for the Finance Office. With this focus in mind and to achieve this goal at an all of University (consolidated) level the Finance Office recognises that even small $ amounts in the wrong Budget year (2017 vs 2018) can be significant for individual staff members in the context of their own Budgets/projects/accounts. Your support in submitting any/all outstanding invoices, purchasing card acquittals and/or reimbursement claims is therefore requested.

    With this context please take the time to consider the following processing guidelines and deadline dates for 2017 year-end.

    TIMELINE at a glance

    Asset acquisition & disposal forms 30th November 2017
    Purchasing Card Acquittals 8th December 2017
    Invoices to be paid 11th December 2017
    Staff/Student Reimbursements 11th December 2017
    Invoices to be issued 12th December 2017
    Cash for banking 21st December 2017
    Journals 22nd December 2017
    Concur and Finance One approvals As soon as possible

    THE DETAIL: - ACCOUNTS PAYABLE – Invoices & Reimbursements

    Due Monday, 11th December 2017

    Staff/student reimbursements should be submitted as soon as possible prior to the deadline. Invoices for goods or services delivered in 2017, that are submitted to the FST after the deadline will be accrued for 2017, however suppliers most likely will not be paid until 2018.

    Urgent late invoices which will incur a supplier penalty must be flagged to the FST as soon as possible. If goods or services are delivered in 2017 without invoice, please advise your Financial Analyst or Research Support Officer by close of business 5th January 2018, to be managed as part of the 2017 accrual process.

    PURCHASING CARD ACQUITTALS

    The acquittal deadline for all outstanding reports up to and including the November statement period will be Friday, 8th December 2017 (the November statement will be issued on 2nd December 2017).

    Options/Actions for spend incurred after the November statement

    1) Do Nothing - Transactions incurred on December statements will be recorded as a lump sum centrally by the University for year end. Implication for you – December 2017 incurred expenses will only be recorded against School/Office, Projects, MU Contribution funding, Maintenance or Discretionary accounts in 2018 Budget year. Finance Office are unable to back date any of these costs to 2017 Budgets. Note – any outstanding acquittal expense reports not submitted from earlier than December 2017 will also be recorded in the 2018 Budget year.

    2) Take action if an accurate allocation of expenses between 2017 and 2018 is important to you Option 2a) consider bringing forward December spend (where possible) to November and submit November statement expense reports by deadline. This will ensure those expenses are recorded as per your requirements in 2017.

    Option 2b) where expenses must be incurred in December 2017 and you determine they must also be recorded in the 2017 Budget year please complete the attached ‘request for accrual’ spreadsheet and e-mail to Finsup together with scanned copies (do not send original documentation) of the supporting invoices/tax receipts by close of business 5th January 2018.

    Your Financial Analyst or Research Support Officer will review and record into 2017 where appropriate. Finance Office guidance for where the ‘request for accrual’ should be considered is where:

    · you have expenses of $2k or over; and/or

    · where the spend is specifically tied to a 2017 Budget allocation, including accounts to be closed such as: MU Contribution funding, Maintenance or Discretionary accounts

    Regardless of the option taken above please submit your December statement and original documents in January along with your statement, as per the normal process. If you did send in an accrual spreadsheet, please attach a copy to your paperwork.

    OTHER FUNCTIONS

    Accounts Receivable Due Tuesday, 12th December 2017 All invoice requests (Form 485). Note: - Continue to send in your invoice requests after the deadline that relate to services provided in 2017 and we will manage as part of the 2017 accrual process.
    Asset Acquisition & Disposal Forms Due Thursday, 30th November 2017. All purchases post this date by Wednesday, 20th December 2017 This will ensure all costs associated with an asset are recognised in 2017.
    Journal Requests Due Friday 22nd December 2017 Relates to internal charges, transfer of cost between accounts, posting code corrections, etc.
    Cash to be Banked Due Thursday, 21st December 2017 Deliver to Central Finance by 12 pm – Chancellery Building, Level 3.

    Finance One and Concur Approvers: timely approvals in Finance One and Concur are critical to achieving the deadlines so as not to delay the end process – your assistance is appreciated.

    If you have any concerns regarding the above deadlines or need further clarification, please contact the relevant Finance Office Manager for your request:

    · Ellie Meek – Manager, Financial Processing & Science Stores – for queries relating to general accounts payable/accounts receivable/purchasing card processing prior to deadlines

    · Leticia Fraser - Manager, Financial Analysis and Reporting - Professional Offices – for queries relating to accruals and journals

    · Jeremy McCraw – Manager, Financial Analysis and Reporting – Academy – for queries relating to accruals and journals

  • Academic Registrar's Office (ARO) Newsletter #39

    Please see the attached ARO Newsletter and attached powerpoint for week beginning 30 October.

  • HR Mailboxes Being Turned Off as of cob 3 Nov 2017 - message from Cecelia Leung-Scholz
  • Please be advised that the HR mailboxes (hrhelpdesk and hrcasualqueiries) will be turned off from cob 3 November 2017.

    All queries related to: Casual contract, Pay, Timesheets, Leave, Super, Tax, Bank, Salary Packaging please submit via the Murdoch Support Portal so that a team member from the ESC team can respond to those appropriately.

    Recruitment queries can be directed to Andrea Zile and Shene O’Connor s VLS point of contact.

    As always, Hayley and Cecelia will continue to provide ER and general HR business partnership support.

  • Arthur McComb Honoured
  • Arthur McComb has been honoured with an obituary in the West Australian - it can be read here

Seminars, Conferences, Workshops and Scholarships [Expand All] | [Collapse All

  • Synchrotron Australia Symposium 2017: 9th and 10th November 2017

    Don’t know what a synchrotron is? Didn’t know it was free to use? Don’t know how it might revolutionise your research? Please register for the 4th WA Synchrotron Symposium. Topics covered include Medical Imaging, Biological Applications, Materials Characterisation, Cultural Heritage, Industry Collaboration

    The symposium is over two days, with day 1 at UWA and day 2 at Curtin University and is open to anyone to attend.The mornings at UWA and Curtin will be the same – a “guided tour” of the synchrotron’s capabilities. Please go to one or the other.

    The afternoons will differ – why not come to both?: · UWA – Thursday 9th from 14:00 – 16:00 will be for small-group discussions with beam line scientists – a chance to really find out from a friendly expert if, and how, the synchrotron might be useful for your research. · Curtin – Friday 10th November from 13:30 - 17:30 will be a user symposium with talks and posters – a chance to find out what your colleagues are doing with with synchrotron.

    REGISTER VIA EVENTBRITE:

    Thu 9th: https://wass4-uwa.eventbrite.com.au

    Fri 10th: https://wass4-curtin.eventbrite.com.au

    9th November UWA Indian Ocean Marine Research Auditorium (G07), Fairway Entrance 4, The University of Western Australia

    9:00am - 9:10am Welcome, Prof Robyn Owens, DVCR UWA

    9:10am - 9:40am AS Presentation 1 – Mike James (General Talk)

    9:40am - 10:10am AS Presentation 2 – Daniel Hausermann (IMBL)

    10:10am - 10:40am AS Presentation 3 – Daniel Eriksson (Biological Applications)

    10:40am - 11:00am Morning tea

    11:00am - 11:30pm AS Presentation 4 – Qinfen Gu (Material Characterisation)

    11:00am - 11:30pm ACNS Presentation – presenter TBC by Mike James

    11:30pm - 12:00pm AS Presentation 4 – Qinfen Gu (Material Characterisation)

    12:00pm - 12:30pm AS Presentation 5 – Danielle Martin (Cultural Heritage)

    12:30om – 1:00pm AS Presentation 6 – Rob Acres (Industry)

    1:00pm – 2:00pm Lunch

    2:00pm - 4:00pm Breakout groups with beamline scientists to discuss potential projects

    4:00pm Close

    10th November Curtin University Exhibition Space (Room 500.1102), Chemistry Precinct, Building 500, Kent St, Bentley WA 6102

    9:00am - 9:10am Welcome, Chris Moran, DVCR Curtin

    9:10am - 9:40am AS Presentation 1 – Mike James (General Talk)

    9:40am - 10:10am AS Presentation 2 – IMBL

    10:10am - 10:40am AS Presentation 3 – Biological Applications

    10:40am - 11:00am Morning tea

    11:00am - 11:30pm AS Presentation 4 – Material Characterisation

    11:30pm - 12:00pm AS Presentation 5 – Cultural Heritage

    12:00pm - 12:30pm AS Presentation 6 – Industry

    12:30pm - 1:30pm Lunch

    1:30pm - 2:00pm ACNS Presentation – presenter TBC by Mike James

    2:00pm - 2:30pm WA Presentation 1 – Mark Hackett

    2:30pm - 3:00pm WA Presentation 2 – Kate Trinajstic

    3:00pm - 3:30pm WA Presentation 3 – Presenter TBC

    3:30pm - 5:30pm Poster session and networking event

  • “What causes asthma? Genes, infections, and therapeutic choices”

    Prof William Cookson
    Head of Respiratory Sciences Faculty of Medicine, National Heart & Lung Institute Imperial College London

    Wednesday 8th November 12.30pm (lunch) 1.00pm - 2.00pm (presentation)

    McCusker Auditorium Harry Perkins Institute of Medical Research QEII Medical Centre, 6 Verdun Street Nedlands

    Please see the attached flyer for further information

    RSVP to sarah.cermak@resphealth.uwa.edu for catering purposes.